How to Make your Fundraiser More Eco-Friendly

How to Make your Fundraiser More Eco-Friendly

You already know how important it is to care for the environment through conservation and smart buying choices. Another great way you can make small but impactful changes is with your fundraiser! Here are a few tips to make your fundraiser more eco-friendly.

Go Digital

PDF Catalog: Use less paper by sending out the PDF version of our catalog instead of handing out the print version. Folks can easily browse the product selection and fundraiser info online!

Email Orders: Encourage people to submit their orders via email! We have created an Excel version of the order form that is included with the print catalog. Participants can fill out this order form and then email it to you, the organizer. Not only will this save paper, it’ll make your process easier:  instead of typing every order into the Master Order Form, you can simply copy and paste the information from the “Subtotals” column into the Master Order Form.

Below is the template for an email you can send along with the PDF catalog to introduce your fundraiser, your monetary goals and what you are raising the money for.

We are kicking off our annual fall fundraiser! This year we are partnering with Equal Exchange, a worker-owned co-operative that sells fairly traded, organic products sourced small-scale farmers from across the globe.

We are offering delicious chocolate, coffee, cocoa, tea, gift box assortments and more! The items are reasonably priced and our group makes 40% of the profit on every product we sell.

Our group’s fundraising goal is $X,XXX.

Together we can raise the funds to support:

  • ___________________
  • ___________________
  • ___________________

This year, we are going eco-friendly and will be using an online version of the fundraising catalog. Please consider saving paper by sending out the PDF version of the catalog to family, friends, neighbors, and colleagues who will be purchasing items.

We have also attached the order form to this email. You will fill out one column per customer. Once you have collected all your orders, please email this to me at [Enter Email]. Order forms are due on [Enter Date].

Please make sure you collect the payment at the time of the order. Customers may pay by cash or by check. If they decide to pay by check, they can make it out to [Name of your School/Organization]. Please also turn this in on [Enter Date].

Thank you for your support and please feel free to contact me with any questions or concerns!

Promote Your Fundraiser on Social Media

Instead of hanging posters throughout the hallways of your school, use social media to promote your fundraiser. Here are some tips on how to promote your fundraiser online.


If you’d prefer to hand out the hard copy version of the catalogs, that is okay too! The catalogs are recyclable, so please make sure you communicate that with participants and your fundraising helpers. At the end of your fundraiser when you are distributing the products, make sure that you recycle all the boxes and packing paper .

Go one step further and share information with your participants about how to recycle our bags and wrappers, some of which have special requirements due to the nature of the products. Listed below is the recycling and composting information for each product.

Chocolate Wrappers: The outer paper wrapper is Forest Stewardship Council (FSC) certified and also recyclable. If your local recycling center accepts No. 5 plastics, then the white plastic wrapper is recyclable.

Single Serve Cups: The cup is #5 recyclable plastic. The aluminum lid is recyclable and the filter is 88% compostable.

Tea Bags: The tea, bag, tag, and string are compostable. If the tea leaves are removed from the bag, the bag, tag, and string can be recycled.

Coffee Bags: To maintain freshness and quality, we use a foil and poly bag with a degassing valve in both applications. Unfortunately, there are no recyclable coffee bags available that can provide a needed barrier to keep coffee fresh.

Purchasing Organic and Fairly Traded Products

Just by choosing Equal Exchange’s organic products, you are supporting environmental stewardship and eco-friendly practices. Not only do organic farming methods protect farmers, the land and you from harmful chemicals, they contribute to healthier ecosystems, biodiversity and farm resilience.

As part of our alternative trade partnerships, farmers receive above-market prices for their crops along with an additional premium. These funds help farmers invest in their land, from farm renovation projects, to development of organic materials, to sustainability projects and more.

For example, our Peruvian cacao partners at Oro Verde are currently working hard to identify high quality, productive and disease-resistant cacao trees to build up an elite tree program allowing them to provide their farmers with improved varieties for the future. This includes a reforestation project that involves planting two million trees to help the co-op achieve a carbon footprint of zero! Learn about the work that our farmer partners are doing in their communities here.

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Emily Reers

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